One tool to run your entire business
Stop juggling spreadsheets, free trials, and five different apps just to keep your team on track. FlowQi gives small businesses a single platform for project management, client relationships, time tracking, and team coordination — so you can focus on growing, not on admin.
Growing fast, but everything feels held together with tape?
We have client info in a spreadsheet, projects in Trello, invoices in another app, and communication in Slack. Nothing talks to each other.
I spend my Sundays trying to figure out what everyone did last week. There is no single place where I can see what my team is working on.
We outgrew spreadsheets six months ago, but the enterprise tools are way too expensive and complex for a team of fifteen.
I am the owner, the project manager, the account manager, and the bookkeeper. I need software that helps me wear fewer hats, not more.
Small businesses need professional tools without enterprise complexity. When you are wearing five hats, every minute lost to admin is a minute stolen from growth.
Ready to replace your patchwork of tools with one platform?
Try FlowQi freeFrom chaos to clarity — in five steps
FlowQi brings your projects, clients, and team into one place so nothing slips through the cracks.
Centralize everything
Import your clients, projects, and contacts into FlowQi. No more scattered spreadsheets — one source of truth for your entire business.
Organize your projects
Create projects with tasks, deadlines, and assignees. Use boards, lists, or timelines — whatever fits your team's way of working.
Track time and costs
Your team logs time as they work. You see exactly where hours go, which projects are profitable, and where time leaks happen.
Manage client relationships
Keep every client interaction, deal, and note in one place. Know the full history before every call or meeting.
Review and grow
Use dashboards to spot bottlenecks, track revenue, and make data-driven decisions. Scale your processes as your team grows.
Everything a growing business needs
One platform that replaces your project tool, CRM, time tracker, and reporting spreadsheets.
Project management
Plan, assign, and track work across your entire team. See every project status at a glance — no more chasing updates.
Visual project boards
Kanban boards, list views, and timelines. Choose the view that fits your workflow and switch between them freely.
Built-in CRM
Manage leads, clients, and deals without a separate tool. Every contact has a full history of projects, notes, and interactions.
Time tracking
Track hours per task, project, or client. Generate reports for invoicing and see exactly where your team's time goes.
Team scheduling
See who is working on what this week. Plan capacity and prevent overload before it happens.
Dashboards and reporting
Real-time business dashboards that show project health, team utilization, revenue, and client activity — no spreadsheets needed.
Templates and automation
Create reusable project templates for recurring work. Automate task creation, status updates, and reminders.
Resource planning
Know your team's real capacity. See who has bandwidth and who is at risk of burnout — before deadlines slip.
Stop switching between ten tabs — run everything from one place
Small businesses waste hours every week copying data between apps. FlowQi connects your projects, clients, time logs, and communication in one platform — so your team always knows where to look.
- Projects linked to clients and contacts automatically
- Time entries connected to tasks, projects, and invoices
- Team activity feed so you see what happened without asking
- Search across everything — tasks, notes, clients, files
Scale your processes as your team scales
What works for five people breaks at twenty. FlowQi grows with you — add team members, create new workflows, and standardize processes without starting over or buying a more expensive tool.
- Reusable project templates for repeatable work
- Role-based permissions as your team structure evolves
- Onboard new team members with clear task assignments
- Workflow automations that reduce manual repetition
Finally see the full picture of your business
As a business owner, you need to know what is happening without micromanaging. FlowQi gives you a real-time overview of every project, every client, and every team member — in one dashboard.
- Project health indicators: on track, at risk, overdue
- Revenue and profitability per client and project
- Team utilization and capacity at a glance
- Automated weekly digest so you start Monday informed
From team allocation to invoice — nothing falls through the cracks
Project owners allocate team members to their projects. Team members can work across multiple teams simultaneously. Every hour tracked flows directly into invoicing — so no work goes unbilled and no effort is forgotten.
- Project owners add and manage team members per project
- Work across multiple teams and projects at the same time
- See allocated hours vs. planned hours vs. actual hours in real time
- Time entries link directly to services and invoicing
- Use your personal calendar to manage availability and commitments
- Automatic invoice-ready timesheets — nothing gets lost
See how FlowQi helps small businesses replace five tools with one.
Book a demoConnect the tools you already use
FlowQi integrates with the apps your small business relies on every day.
Small businesses that switched to FlowQi
We replaced Trello, Harvest, and a CRM spreadsheet with FlowQi. Our team of twelve finally has one place for everything. I get my weekends back.
We were drowning in tools. Now I open FlowQi in the morning and know exactly where every project stands and what my team is working on. That peace of mind is priceless.
FlowQi gave us the professional setup we needed without the enterprise price tag. We onboarded the entire team in a day and never looked back.
Frequently asked questions
Is FlowQi affordable for small businesses?
Yes. FlowQi is priced per user, so you only pay for your actual team size. There are no hidden costs or expensive minimum tiers. It is designed to replace multiple tools, so most small businesses actually save money.
Can FlowQi replace our current project management tool?
Absolutely. FlowQi covers project management, task tracking, CRM, time tracking, and reporting. Most small businesses replace two to five separate tools when they switch to FlowQi.
How long does it take to set up?
Most teams are up and running within a day. You can import existing data, set up your first projects, and invite your team in under an hour. No technical setup required.
Do I need technical skills to use FlowQi?
No. FlowQi is designed for business owners and team members, not IT specialists. The interface is intuitive and we provide onboarding support to get you started.
Can I track time and generate invoicing reports?
Yes. Time tracking is built into every task. You can generate reports per project, per client, or per team member — ready to export for your invoicing or accounting tool.
What happens as my team grows?
FlowQi scales with you. Add new users, create new workflows, and set up role-based permissions as your team and processes evolve. No need to switch tools as you grow.
Relevant FlowQi tools
Project Management
Plan, execute, and deliver projects with clear ownership and shared visibility.
Client Management Software
Manage every customer in one place. FlowQi gives your team a single source of truth for client contacts, history, and …
Time Tracking Software | FlowQi
Capture every billable and non-billable hour in real time. FlowQi time tracking links directly to your projects and …
Ready to run your business from one platform?
Join hundreds of small businesses that replaced their tool sprawl with FlowQi.