You deliver expert work. Every hour should show on the invoice.
Professional services firms — law, accounting, HR, finance, marketing, engineering — lose significant revenue every month to unlogged hours, vague invoices, and client budgets that run over without warning. FlowQi connects every hour of expert work to the right client, the right engagement, and the right invoice line.
You deliver more than you bill.
We billed 60 hours on a matter but the team logged 78. The extra 18 hours were real work — we just couldn't trace them back to anything on the invoice.
A client questioned our invoice. We had no itemized breakdown, so the conversation became uncomfortable. We ended up writing off hours we'd actually worked.
We have five people on one retainer client. I have no idea whether we're over or under their monthly budget until the invoice is already late.
Our utilization rate is supposed to be 75%. Every quarter we measure it and it's lower than expected — but nobody knows where the hours are going.
I have to chase five people for their timesheets every month before I can invoice. It takes three days and the invoices always go out late.
Professional services firms don't lose clients over poor expertise. They lose revenue because the link between the work delivered and the invoice sent is broken — hours not logged, budgets not tracked, invoices not itemized.
Built for firms that bill for professional expertise.
One platform for your clients, your team's time, and your invoices — connected from the first engagement to the final payment.
Every client, every engagement, every document and interaction in one place. Set a budget per matter, assign team members, and track every hour billed against it. Know where every engagement stands — without opening four systems.
Set planned hours per engagement and per team member. FlowQi shows every staff member's logged hours versus planned — by client, by matter, by week. See utilization across your whole team in real time. Know who is over-allocated and who has capacity before you staff the next engagement.
When the engagement is complete — or when the billing cycle closes — FlowQi generates invoice-ready line items from every billable time entry. Per team member, per task, per rate. Clients receive a fully itemized breakdown of who worked, on what, and for how long. Invoice disputes become rare.
Ready to capture every billable hour your team delivers?
Try FlowQi freeThe business case in 60 seconds
For the managing partner or operations director who needs to decide.
Stop losing revenue to forgotten entries and end-of-month timesheet chases. FlowQi captures hours as they happen — so every invoice reflects what was actually delivered.
See billable vs. non-billable hours across your whole team in real time. Identify who is under-utilized and who is overloaded before it affects delivery or staff wellbeing.
Send fully itemized invoices with a breakdown by team member, task, and rate. Clients see exactly what they're paying for — disputes disappear and payments come faster.
No IT project. No consultant to implement it. Most professional services firms are fully running within days.
Set the engagement. Track the hours. Invoice what was delivered.
Set up the engagement — budget, team, and rates
Every client matter gets a planned hour budget, assigned team members, and billing rates per person or role. 60 hours across three associates at their own rates. Set it once — FlowQi tracks everything from there.
Log hours as you work — see planned vs. actual in real time
Team members log time directly on engagements. Open any matter and instantly see: 42 of 60 hours used, €6.300 of €9.000 consumed, 18 hours remaining. Budget warnings fire automatically before you go over — not after.
Invoice in one click — hours become itemized line items
FlowQi turns every logged billable entry into an invoice line: team member, task description, hours, rate, total. Fully itemized per person. Clients see exactly who worked on their matter and what they delivered.
Professional services firms that changed how they bill
Tracking time in a legacy system with no budget visibility per matter. Monthly invoicing took 3–4 days of admin work. Clients frequently questioned invoices because there was no per-task breakdown.
- Invoicing time reduced from 4 days to half a day per month
- Realized utilization rate increased from 68% to 79%
- Invoice disputes dropped significantly after switching to itemized billing
We were billing less than we were delivering — not because we were doing free work, but because hours weren't being logged consistently. FlowQi fixed that in the first month.
[Name], Managing Partner · [Law Firm A]
Running 15+ client engagements simultaneously with no real-time budget tracking. Engagements frequently ran over without warning. Retainer clients were consuming more hours than contracted with no visibility until invoice time.
- Budget overruns caught an average of 2 weeks before they happen
- Retainer clients now reviewed weekly — 4 underpriced retainers renegotiated
- All staff timesheets submitted on time (vs. 3-day chase every month before)
We finally know which engagements are profitable and which aren't. That information alone changed how we price new work.
[Name], Director · [Accounting Firm B]
You're probably already using something. Here's the difference.
Most professional services firms track time in one system and invoice in another — with a manual consolidation step in between that loses hours and creates invoice errors.
| Feature | Spreadsheet & billing tool | Toggl + invoicing app | FlowQi |
|---|---|---|---|
| Time tracking per engagement/matter | Manual, always late | Good tracking, no billing link | Per task, per person, per client |
| Planned hours vs. actual per engagement | Not possible | Hours only, no budget link | Live — budget vs. logged in real time |
| Hours → invoice lines | Manual rebuild every time | Export only, manual invoice | One click — entries become line items |
| Per-person billing rates | Single rate only | Requires workaround | Different rate per staff member/role |
| Retainer & monthly budget tracking | Manual in spreadsheet | Not supported | Retainer balance tracked automatically |
| Staff utilization reporting | End-of-month only | Hours only, no utilization view | Live utilization across all staff |
| Client & engagement management | Email and contacts only | Not included | Built in — matters, contacts, docs, history |
| Itemized invoice breakdown | Not possible in most tools | Basic, no rate per person | Per person, per task, per rate |
| Setup time | Instant, but scales badly | Fast, but two tools to maintain | Running in under a week |
Built for European professional services firms
All data stored on European servers. GDPR-compliant by design — essential when handling confidential client matter data.
Your billing and client data is always available. No surprises at invoice time.
Fully exportable at any time. No vendor lock-in. You own every entry and every record.
Staff see their own timesheets and tasks. Partners see budgets and utilization. Clients see only what you choose to share.
Connects with your billing and productivity stack
FlowQi integrates with the tools professional services firms already use for communication and accounting.
Ready to bill every hour your team delivers?
Try FlowQi free for 14 days — no credit card, no setup fee, no risk.