Run public projects with full transparency
Stop losing weeks to status emails, disconnected spreadsheets, and unclear accountability. FlowQi gives government teams a single platform to manage policy projects, coordinate across departments, track budgets and timelines, and report to councils and boards — with full audit trails.
Accountable on paper, invisible in practice?
The council asked for a status update on the infrastructure project. It took three departments and two weeks to compile a single report.
We have five teams working on the same policy initiative, but nobody knows what the others are doing. Duplication is everywhere.
Our project budgets are tracked in spreadsheets that get emailed around. By the time the numbers reach the board, they are already outdated.
A senior project lead left and took all the project knowledge with them. There was nothing documented in a shared system.
Government teams carry enormous responsibility with limited resources. Without a shared system, accountability becomes a reporting exercise instead of a way of working.
Ready to bring transparency to your government projects?
Try FlowQi freeFrom policy goal to delivered outcome — in one flow
FlowQi connects every stage of government project delivery so nothing gets lost between departments, deadlines, or election cycles.
Define the mandate
Start with a structured project brief. Link policy goals, responsible departments, budget allocations, and compliance requirements — all in one place.
Plan across departments
Break initiatives into workstreams with tasks, milestones, and owners. Assign across departments and see the full picture on a shared timeline.
Execute and coordinate
Teams work in their own space while leadership sees the whole program. Updates, documents, and decisions stay on the task — not in email inboxes.
Track budgets and time
Monitor project spend and hours in real-time. Flag budget risks early and keep accurate records for audits and council reporting.
Report to stakeholders
Generate council-ready reports from live project data. No more manual spreadsheet assembly — dashboards pull real-time progress automatically.
Everything government teams need
One platform that covers the full lifecycle of public projects — from mandate to delivery and reporting.
Project and task management
Manage policy projects with tasks, milestones, and dependencies. Track progress across departments with board, list, or timeline views.
Inter-departmental coordination
Give every department its own workspace while leadership sees the full program. Break down silos without adding bureaucracy.
Timeline and milestone tracking
Gantt-style timelines with milestones tied to council cycles and reporting deadlines. Never miss a political or regulatory deadline.
Budget and time tracking
Track project budgets and hours in real-time. Compare planned versus actual spend and flag overruns before they escalate.
Resource allocation
See which teams and individuals are overloaded. Balance workloads across departments to prevent bottlenecks and burnout.
Dashboards and council reporting
Build live dashboards for management and elected officials. Generate audit-ready reports from real project data in one click.
Compliance and audit trails
Every action is logged with timestamps and user attribution. Meet compliance requirements with full traceability on decisions, changes, and approvals.
Stakeholder management
Track external partners, contractors, and citizen engagement contacts. Keep all communication history linked to the relevant project.
One view across every department — finally
Most government initiatives span multiple departments, each with their own tools and ways of working. FlowQi gives program managers a single dashboard while each team keeps their autonomy.
- Program-level overview with drill-down into departmental workstreams
- Shared milestones that link tasks across departments
- Automatic status rollups from team level to program level
- Permission controls so each department manages their own tasks
From live data to council-ready reports
Stop spending weeks assembling status reports from scattered spreadsheets. FlowQi generates structured reports from real project data — always accurate, always current.
- Pre-built report templates for council presentations
- Real-time budget vs. actual comparison dashboards
- Milestone completion tracking with traffic-light status
- Export to PDF and PowerPoint for formal submissions
Full traceability on every decision
Government projects require audit trails, clear ownership, and documented decision-making. FlowQi provides this by design — every action, approval, and change is logged automatically.
- Timestamped audit log for every task action and status change
- Approval workflows with digital sign-off records
- Document versioning with change history
- Role-based access controls aligned with organizational hierarchy
From team allocation to invoice — nothing falls through the cracks
Project owners allocate team members to their projects. Team members can work across multiple teams simultaneously. Every hour tracked flows directly into invoicing — so no work goes unbilled and no effort is forgotten.
- Project owners add and manage team members per project
- Work across multiple teams and projects at the same time
- See allocated hours vs. planned hours vs. actual hours in real time
- Time entries link directly to services and invoicing
- Use your personal calendar to manage availability and commitments
- Automatic invoice-ready timesheets — nothing gets lost
See how FlowQi brings transparency and accountability to government projects.
Book a demoConnect your existing infrastructure
FlowQi integrates with the platforms government organizations already rely on.
Government teams that switched to FlowQi
We used to spend two weeks compiling a quarterly report for the council. Now we pull it from FlowQi in an afternoon. The data is always current because teams update their tasks daily.
Three departments were working on overlapping parts of the same policy initiative without knowing it. FlowQi made the duplication visible in the first week.
When our project lead retired, we did not lose a single thread of knowledge. Everything was in FlowQi — decisions, documents, timelines. The handover took two days instead of two months.
Frequently asked questions
Is FlowQi suitable for small municipalities?
Yes. FlowQi scales from small municipal teams to large regional governments. You only pay for the users and features you need.
Does FlowQi meet government compliance and data security requirements?
FlowQi provides full audit trails, role-based access controls, and data encryption. We support GDPR compliance and can discuss specific security requirements for your organization.
Can elected officials and board members access project dashboards?
Yes. You can share read-only dashboards with council members, board members, or external stakeholders. They see real-time progress without needing full platform access.
How does FlowQi handle cross-departmental projects?
Each department gets its own workspace with their tasks and workflows. Program managers see a unified view across all departments with automatic status rollups and shared milestones.
Can we track project budgets against approved allocations?
Yes. Set budget targets per project or program and track actual spend in real-time. Dashboards show budget versus actual with automated alerts when thresholds are reached.
Does FlowQi integrate with our existing IT infrastructure?
FlowQi integrates with Microsoft 365, SharePoint, Azure AD, SAP, and many other platforms. Our API and Zapier integration allow custom connections to your existing systems.
Relevant FlowQi tools
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Plan, execute, and deliver projects with clear ownership and shared visibility.
Client Management Software
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Time Tracking Software | FlowQi
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Ready to bring accountability and transparency to your projects?
Join government teams that manage policy programs, inter-departmental coordination, and council reporting from one platform.