Stop leaving billable hours on the table
Most consultants lose 8–12 billable hours per month to forgotten time entries, vague invoices, and clients who push back on charges they don't understand. FlowQi connects your work, your time, and your invoices — so every hour you deliver gets paid.
You deliver more than you bill.
I billed 35 hours but I know I worked at least 48. The rest just disappeared because I logged them too late.
A client pushed back on my invoice. I couldn't show them a clear breakdown of what I did and when. It was embarrassing.
I have three different billing models across five clients — retainers, hourly, and fixed-fee projects. I track all of it in three different spreadsheets.
My invoicing is always two weeks late because I have to piece together the hours from email, calendar, and notes before I can send anything.
I know one of my clients is not profitable, but I can't prove it because I don't have clean data on what I actually spent on them.
Consultants don't lose clients over bad advice. They lose money because the link between the work they do and the invoice they send is broken.
Built for consultants who bill for their expertise.
One platform for your clients, your time, and your invoices — connected from day one.
Every client, every engagement, every document and conversation in one place. Know exactly where each relationship stands without opening four tabs.
Every project has a planned hour budget and an hourly rate. FlowQi shows you exactly how many hours you've planned per project, how many you've logged so far, and what that's worth financially — before you send a single invoice.
Stop manually rebuilding invoices from calendar entries and notes. FlowQi turns logged hours into invoice-ready line items with one click. Send accurate invoices faster — with a full breakdown clients can't argue with.
Ready to invoice every hour you actually work?
Try FlowQi freeThe business case in 60 seconds
For the consultant who needs to decide.
Stop losing revenue to forgotten entries. FlowQi captures hours as you work — so your invoice reflects what you actually delivered.
Send invoices with a full, itemized breakdown. Clients see exactly what they're paying for — disputes disappear.
Retainers, hourly, fixed-fee — manage every billing model in one place. No more tracking three clients in three spreadsheets.
No IT setup. No implementation project. Most consultants are fully running within days, not weeks.
Plan hours. Log hours. Invoice what you delivered.
Set the budget — hours and rate per project
Every engagement gets a planned hour budget and an hourly rate. 40h at €150/h. A 20h retainer at €125/h. Set it once — FlowQi tracks everything from there.
Log as you work — see planned vs actual in real time
Hours land on the right project automatically. Open any engagement and instantly see: 28 of 40 hours logged, €4.200 of €6.000 used, 12 hours remaining. No spreadsheet. No math.
Invoice in one click — hours become line items
Every logged entry becomes an invoice line: date, description, hours, rate, total. Fully itemized. Clients see exactly what they're paying for — disputes become rare.
Consultants who changed how they bill
Tracking hours in a spreadsheet, invoicing 2–3 weeks late, regularly losing 8+ billable hours per month. Clients occasionally pushed back on charges because there was no detailed breakdown.
- Recovered an average of 11 billable hours per month
- Invoice disputes dropped to zero after switching to itemized billing
- Invoicing time cut from 3 hours to under 10 minutes
I used to lose at least 10 billable hours a month because I forgot to log them. Now time tracking is built into how I work and my revenue is up 20 percent — without working more hours.
[Name], Strategy Consultant · Independent
Multiple consultants each with their own tracking method. Billing coordinator spent 2 days per month consolidating hours. Client budgets often overrun without warning.
- Billing consolidation went from 2 days to 2 hours
- Budget overruns visible 2 weeks before they happen
- All client invoices now include itemized time breakdowns
My clients love the transparency. They see exactly what we worked on and when. Trust is higher, disputes are gone, and we actually get paid faster.
[Name], Partner · [Firm B]
You're probably already using something. Here's the difference.
Most consultants track time in one tool and invoice in another — with a manual step in between. FlowQi removes that gap entirely.
| Feature | Excel & calendar | Toggl + invoicing tool | FlowQi |
|---|---|---|---|
| Time tracking | Manual, always late | Good tracking, no context | Per task, per service, per client |
| Service billing (hourly, retainer, fixed) | One model only, manual | Requires export + rebuild | All models in one place |
| Hours → invoice lines | Manual rebuild every time | Export only, manual invoice | One click — hours become line items |
| Itemized invoice breakdown | Not possible | Basic, no service context | Full breakdown per service type |
| Client & engagement management | Email and contacts only | Not included | Built in — engagement history, docs, notes |
| Budget visibility per client | Only after invoicing | Hours only, no budget link | Live — see budget vs. hours in real time |
| Retainer tracking | Manual in spreadsheet | Not supported | Monthly retainer balance auto-tracked |
| Multi-client overview | One tab per client | Projects list only | All clients, all status in one view |
| Setup time | Instant, but scales badly | Fast, but two tools to maintain | Running in under a week |
Built for European consultants
All data stored on European servers. GDPR-compliant by design — important when handling client data.
Your billing data is available when you need it. No surprises at invoice time.
Fully exportable at any time. No vendor lock-in. You own every entry.
Share only what each client needs to see. Full control over what's visible to who.
Connects with your billing stack
FlowQi integrates with the accounting and productivity tools consultants already use.
Ready to bill every hour you deliver?
Try FlowQi free for 14 days — no credit card, no setup fee, no risk.