Stop losing margin on projects you can’t see
Most agencies run on gut feel, shared inboxes, and Friday spreadsheets. FlowQi puts every brief, task, hour, and budget in one place — so you can see what's profitable before it's too late.
Busy, but not profitable?
We billed 140 hours. The project took 210. We only found out when we tallied the invoice.
The account manager sent three status updates last month. All three were assembled manually from Slack, email, and a doc no one keeps current.
One of our best account managers quit. Exit interview: too much admin, not enough real work.
We grew from 9 to 24 people in two years. The way we work? Still the same as when we were 9.
We won five pitches in Q1. By Q2 we were underwater. Nobody saw it coming because nobody had the full picture.
Agencies don't lose clients over bad creative. They lose margin because the work isn't visible until it's too late.
Built for the people who run agencies.
Not just time tracking. One platform for your clients, your projects, and your team.
Every client, contact, and deal history in one place. Your team always knows where things stand — without asking around.
Clear projects with real ownership. Book capacity, assign tasks, track hours. Unlike Asana or Monday — everything is connected, nothing falls through the cracks.
See who's available, book them, track utilization. Get predictions before you run out of people — or run out of projects. Know when to hire and when to sell.
Ready to bring every client project into one place?
Try FlowQi freeThe business case in 60 seconds
For the person who needs to approve the decision.
See live whether projects are profitable. Step in while you still can — not when the invoice reveals the damage.
Every project, every team member, every budget — in one view. No more Monday morning fire drills.
No IT project. No consultants. No 6-month rollout. Most agencies are fully up and running in days.
Deadlines don't hide. Budgets don't silently blow. Problems surface when you can still fix them.
Up and running in days. Paying off in weeks.
Day 1 — Your whole team starts from one place
Brief, tasks, budget. Set up in an afternoon. Everyone knows what to do and where to find it.
Week 1 — Work moves. You can see it.
Hours land where they belong. Your client gets a status update without you chasing anyone.
Month 1+ — You run on facts, not gut feeling
You know which projects make money. You know who has room. No more silent margin loss.
Agencies that measure the difference
Running on Trello, Excel, and WhatsApp. Every project delivery involved billing disputes because no one had a clear record of what was agreed and what was delivered.
- 40% less time spent on internal status meetings
- Budget overruns dropped from 22% average to under 7%
- ROI within the first 3 months
We used to find out a project was unprofitable when we sent the invoice. Now we see it coming and can have the conversation while there's still time. That alone changed our client relationships.
[Name], Managing Director · [Agency X]
Scaled from 8 to 32 people without standardizing delivery. New hires took 6–8 weeks to get up to speed. Client onboarding was inconsistent across account managers.
- New hire onboarding time cut in half
- All client campaigns running from shared templates
- Capacity visible 4 weeks out across all clients
Capacity planning used to be a Monday morning guessing game. Now I open FlowQi and know in 30 seconds who has room for what.
[Name], Operations Manager · [Agency Y]
You're probably already using something. Here's the difference.
Most agencies run on a mix of tools that work individually but not together. FlowQi replaces the gaps — not the tools you love.
| Feature | Excel & loose tools | Asana / Monday | FlowQi |
|---|---|---|---|
| CRM & client data | Scattered across email | Not included | Built in — contacts, deals, history |
| Projects & task management | Loose files, no structure | Tasks only, no budget link | Tasks + hours + budget, all connected |
| Capacity & resource planning | Manual, always outdated | Limited, no roles | Real-time per person & role |
| Budget visibility | Only after the fact | Not built in | Live + alert at 80% + invoicing link |
| Pricing model | Cheap but fragmented | Per seat + paid add-ons | Pay for what you use — not per seat |
| Time tracking & invoicing | Manual, error-prone | Not included | Hours flow directly to invoice lines |
| Client status reporting | Manual slides every week | Basic exports only | Live client view — one click |
| Utilization & forecasting | No visibility | Not available | Predict overload before it happens |
| Reusable project templates | Copy-paste, always breaks | Templates, no budget or hours | Full templates incl. budget & capacity |
| Setup & go-live time | Fast, but scales badly | Weeks of configuration | Live in 2 weeks — no consultants needed |
Built for European agencies
All data stored on European servers. GDPR-compliant by design, not by checkbox.
Production environment with active monitoring and guaranteed availability.
Fully exportable at any time. No vendor lock-in. You own everything.
Set per project who sees what: client view, team member, or manager.
Connects with your existing stack
FlowQi integrates with the tools your agency already uses for accounting, communication, and file management.
Ready to run a more profitable agency?
Try FlowQi free for 14 days — no credit card, no implementation project, no risk.
Download the Agency Quickstart Guide (PDF) →