Quote with confidence. Deliver on time.
Bad estimates cost you money and client trust. FlowQi lets you set time budgets per project or task, then shows live progress so you can catch overruns early.
Overruns you didn't see coming
Most project overruns are invisible until the project is finished. By then the damage is done — the client expects the original price and your margin is gone.
Estimates pulled from thin air
You guess a number, the client accepts, and halfway through you realize you're already over budget.
No early warning system
You only know you overran when the project is finished. The client is already expecting the original price.
Estimates and actuals in different places
Hours logged in one tool, estimates in a spreadsheet. Comparing them takes an hour.
Scope creep goes unnoticed
Extra requests get absorbed silently. By the end the team worked 30% more than quoted.
Every tool your team needs to estimate and track accurately
Time estimates are included in the Time & Resources add-on — set budgets at project or task level and get live progress against every estimate.
Task-level estimates
Set an estimated hour target per task or per project. FlowQi tracks logged time against that target in real time.
Budget vs actual dashboard
See planned hours alongside logged hours for every project. Spot overruns at a glance, not at month end.
Overrun alerts at 80%
Get notified when a project or task reaches 80% of its estimated hours — giving you time to act before it's too late.
Historical estimate accuracy
Review how your estimates compared to actuals on past projects. Improve quoting accuracy over time with real data.
See budget vs actual in real time — not at month end
Every hour logged in FlowQi is instantly compared against the estimate set for that task or project. The budget dashboard updates live — so the moment a task is running long, you know. You can adjust scope, have a conversation with the client, or reassign resources before the overrun becomes a problem. No more surprises on the last day of a project.
- Estimated hours set per task or per whole project
- Logged hours compared against estimates in real time
- Alert triggered automatically when 80% of budget is reached
- Historical view shows estimate accuracy across all past projects
Only pay for team members who actually track time.
Time estimates are part of the Time & Resources add-on — but the pricing is fair. If only 4 out of 10 team members actively log time, you pay for 4. Everyone else can view reports and dashboards for free as read-only users.
Estimates that connect to the whole project
Standalone tools track estimates in isolation. FlowQi connects your estimates to time tracking and invoicing — so you always know where you stand.
Estimate
Set hour budgets per project or task before work begins.
Track
Log actual hours and watch live progress against each estimate.
Invoice
Turn billable actuals into invoices — with estimates as context.
Teams that switched to FlowQi don't go back
We used to lose track of scope completely. Now we set estimates per task and FlowQi tells us the moment we're approaching the limit. We've had more scope conversations — and more change orders — since we started using it.
The budget vs actual view changed how we quote. We pulled data from 20 past projects, saw where we always underestimate, and adjusted our rates. We're more profitable now because of it.
Common questions about FlowQi Time Estimates
Can I set estimates at task level rather than project level?
Yes. You can set estimated hours at both the project level and the individual task level. FlowQi rolls task estimates up into the project total, so you always have a clear picture of both the detail and the overall budget.
What happens when a project reaches its estimate?
FlowQi sends an alert when a project or task reaches 80% of its estimated hours — giving you time to act before the limit is hit. You can adjust the estimate, flag the overrun to the client, or stop logging further hours against that budget. No automatic blocking — you stay in control.
Can I use past project data to improve future estimates?
Yes. FlowQi's historical accuracy reports show you how your estimates compared to actuals on every past project. You can filter by project type, client, or team member to see where you consistently over- or under-estimate — and use that data to quote more accurately going forward.
Stop guessing. Start estimating.
Set accurate budgets, track live progress, and catch overruns before they become problems.