FlowQi vs HubSpot
Compare FlowQi and HubSpot side by side. FlowQi offers all-in-one business software at a flat per-user price, while HubSpot splits CRM, marketing, and operations into separate hubs with tiered pricing.
One platform, everything included
CRM, projects, time tracking, and invoicing — fully integrated, no separate tools needed.
FlowQiFlowQi vs HubSpot: Which platform fits your team?
HubSpot is one of the most well-known CRM platforms in the world. FlowQi is a newer all-in-one business platform built specifically for agencies and service teams. Here is an honest comparison.
Key differences
Pricing model
HubSpot uses a hub-based pricing model. The free CRM is limited, and adding Marketing Hub, Sales Hub, or Operations Hub quickly scales up costs. Enterprise plans can exceed $1,200/month per hub. FlowQi uses flat per-user pricing starting at EUR 17/user/month with all modules included — no separate hubs, no tiered feature gates.
Built for agencies vs built for everyone
HubSpot serves millions of businesses across every industry. FlowQi is purpose-built for project-based service teams — agencies, consultancies, and studios. This focus means tighter integration between CRM, project delivery, and time tracking.
Time tracking and invoicing
HubSpot does not include native time tracking or invoicing. You need third-party integrations (Harvest, QuickBooks, etc.) to track billable hours and send invoices. FlowQi includes time tracking, timesheets, and invoicing as core modules — connected to projects and CRM records.
Data residency
FlowQi is built in the Netherlands with European data hosting and GDPR-first design. HubSpot offers EU data hosting as an option on certain plans.
Feature comparison
| Feature | FlowQi | HubSpot |
|---|---|---|
| CRM | Included | Free (limited) / Paid |
| Project management | Included | Not included |
| Time tracking | Included | Not included |
| Invoicing | Included | Limited (Payments add-on) |
| Form builder | Included | Marketing Hub (separate) |
| Sales pipeline | Included | Sales Hub (separate) |
| Automation | Included | Operations Hub (separate) |
| Document management | Included | Service Hub (separate) |
| GDPR-first design | Yes | Available |
| Starting price | EUR 17/user/month | Free (limited) to $800+/month |
Who should choose FlowQi?
FlowQi is the better fit if you run an agency or service business and need CRM, project management, time tracking, and invoicing in one place — without managing multiple hub subscriptions or third-party integrations.
Who should choose HubSpot?
HubSpot is a strong choice for marketing-heavy organizations that prioritize inbound marketing, content management, and advanced marketing automation. If your business does not track billable hours or manage client projects, HubSpot’s ecosystem may be a better fit.
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Frequently asked questions
How does FlowQi pricing compare to HubSpot?
FlowQi costs EUR 17/user/month with all modules included. HubSpot's free CRM is limited, and adding Sales Hub, Marketing Hub, or Operations Hub can exceed $1,200/month per hub on enterprise plans. FlowQi has no tiered feature gates.
Can I migrate from HubSpot to FlowQi?
Yes. FlowQi supports importing contacts, deals, and pipeline data from HubSpot. You also gain built-in project management, time tracking, and invoicing that HubSpot does not offer natively.
What does FlowQi include that HubSpot does not?
FlowQi includes native project management, time tracking, timesheets, and invoicing — all connected to CRM. HubSpot requires third-party integrations for time tracking and invoicing, and does not include project management.
Is FlowQi better for agencies than HubSpot?
For agencies that need project delivery, billable time tracking, and invoicing alongside CRM, FlowQi is purpose-built. HubSpot excels at marketing automation and sales for larger organizations but lacks agency-specific workflows.
Does FlowQi have marketing automation like HubSpot?
FlowQi focuses on operational automation — workflow triggers, task automation, and AI-assisted processes. For advanced marketing automation like email campaigns and lead scoring, HubSpot's Marketing Hub is more specialized.
Does FlowQi offer European data hosting?
Yes. FlowQi is built in the Netherlands with GDPR-first design and European data hosting as standard. HubSpot offers EU data hosting as an option on certain plans.