Team utilization
Last 12 months
Total84%
Trend↗ +6%
Design ↗ 12
Development ↗ 8
Strategy → 5
All your work. One flow.
From client to project, planning, and invoicing — everything comes together in one platform.
Just one flow that gives you control and works with you.
Time & Resource
Utilization dashboard
Utilization · This month
84%
+6% vs last month
Good morning, Sarah
- Active projects14
- On track71%
- At risk21%
- Over capacity8%
Client Success
92%
Delivery
86%
Projects
78%
Website Redesign124 / 140h
On track
TechStart MVP194 / 200h
At capacity
Brand Refresh59 / 80h
Available
Retainer Support210 / 320h
On track
CRM Rollout45 / 60h
On track
Data Migration82 / 60h
Over budget
6 members
82%
Billable
Internal
Last 8 weeks
+ 5%1
SJ
Over
2 people
AR
UI Designer
25hEW
Developer
17h
Role
This Week
Next Week
Week 3
Week 4
Next Month
Capacity
MC
Senior Designer
93% 37h / 40h
88%
38%
72%
60%
SJ
Lead Developer
105% 42h / 40h
113%
100%
95%
88%
AR
UI Designer
78% 31h / 40h
57%
85%
65%
70%
DK
Developer
90% 18h / 20h
45%
90%
50%
35%
EW
Frontend Dev
93% 37h / 40h
100%
83%
90%
78%
JP
UX Designer
88% 37h / 40h
95%
80%
90%
75%
+4%
78%
Target: 80%
Good
71%
12 of 17 projects
3 projects
Budget overrun
2 teams
Rebalance needed
Project Scope
Design
Dev
QA
+ Add member
Member
Skills
Role
Hours
Workload
MC
React
+2
Lead Dev
37h / 40h
···
SJ
Figma
+1
Designer
42h / 40h
···
AR
UX
+3
UI Designer
31h / 40h
···
Tired of juggling multiple tools?
CRM, projects, time tracking, invoicing, and resource planning — all in one platform.
Hear it from the founders
Why we built FlowQi — and what bottleneck it solves for your agency.
2:30
From chaos to one client view
How FlowQi connects every touchpoint — deals, emails, and projects — in one CRM.
3:15
Projects that deliver on time
How task boards, milestones, and team collaboration keep projects on track.
2:45
Time tracking that protects margins
How capacity planning and real-time utilization prevent overwork and budget blowouts.
Your agency runs on a collection of disconnected tools. Sales lives in a CRM, projects in a project tool, planning in spreadsheets, and updates disappear in Slack. Everyone works hard, but the big picture is missing. That's not your team's fault. It's because there's no system that connects everything.
One platform. Every part of your business — connected.
Sales lives in a CRM, projects in another tool, planning in spreadsheets, and updates disappear in Slack. Everyone works hard, but nobody has the full picture.
Project Delivery
Run projects from kickoff to sign-off with milestones, tasks, and real ownership.
Learn more
Time & Resource Planning
Know who has capacity right now — before you overcommit. See real utilization per person, spot over-allocation before it becomes a problem, and keep every project on budget.
Learn more
Invoicing
Generate invoices directly from tracked hours and project budgets — no copy-paste, no missed billables.
Learn more
AI Agent
Meet Hummy — FlowQi AI in action
Hummy monitors your projects, capacity and margins 24/7. It detects risks before you see them, proposes actions, and executes them the moment you approve.
Explore Hummy →Used by ops leads at agencies across Europe
Hummy
Who still has capacity for the Acme kickoff next week?
Capacity planner
Tom available — 58% utilization
Team schedule
Lisa free Wed–Fri · week 14
Everything your agency needs. Nothing it doesn't.
Four solutions that work together so your team doesn't have to work around them.
PROJECT DELIVERY
Faster projects. Happier clients. Less drama.
Run projects from kickoff to delivery with milestones, collaboration, and full ownership clarity.
Explore →TIMESHEETS
Every hour tracked. Every margin protected.
Log time in seconds, see billable vs internal split live, and export to invoice in one click.
TIME & RESOURCE
Nobody overloaded. Nobody sitting idle.
See every team member's real capacity before you commit. Over-allocation kills deadlines — FlowQi makes it impossible to miss.
INVOICING
From timesheet to invoice in one click.
Generate invoices from tracked hours and project budgets. No copy-paste, no spreadsheets, no missed billables.
Explore →
TEAM OVERVIEW
“I used to juggle five tools just to keep track of my projects. Now I open FlowQi and everything is right there — briefs, timelines, feedback, hours. I actually have time to design again.”
Ready to run your agency from one platform?
Whatever client work you do, FlowQi works for you.
Frequently asked questions
Everything you need to know before getting started.
Is FlowQi only for agencies?
FlowQi is built for project-based service teams — digital agencies, consultancies, and studios. If you sell time and deliver projects, FlowQi fits your workflow.
Can I import data from my current tools?
Yes. We support CSV imports for contacts, deals, and projects. Our team also helps with migration during onboarding.
How does FlowQi differ from tools like Monday or Asana?
Those tools focus on task management. FlowQi connects your CRM, project delivery, and time tracking in one platform — so you get margin visibility, not just task completion.
Is there a free trial?
Absolutely. Start with a free trial — no credit card required. Founding members get extended access and personal onboarding.
What integrations are available?
FlowQi integrates with your email, calendar, and invoicing tools. We’re expanding integrations every month based on user feedback.
Join the founding group
Be among the first teams to build with FlowQi. Get personal onboarding, direct access to the founding team, and help shape the product.